Scottish Arts Club Charitable Trust

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SPA | Scottish Portrait Awards Registered charity SC044753 | Registered office 24 Rutland Square, Edinburgh EH1 2BW Frequently Asked Questions

Who can enter the Scottish Portrait Awards?

The competition is open to all artists who were either born in Scotland or, at the time of submission, were studying in Scotland or had their primary residence in Scotland. Artists entering the competition must be aged 18 years or older by 1 October 2017. Artwork submitted to the SPAs should not have been previously exhibited in Scotland and should not be entered concurrently with any other competition.

How do I send in my entry to the competition?

To enter the competition, you must pay the fee of £10 per work entered, photograph your work and send this with the SPA Fine Art Entry Form or the SPA Photography Entry Form to enter@scottishportraitawards.org. Send one email for each entry to the SPAs. Read the page www.scottishportraitawards/entry for full instructions.

What is the deadline for entering the competition?

Entry forms, digital images and entry fees must be received by the Scottish Arts Club Charitable Trust (SACCT) by 23.59 hours on Wednesday 31 May 2017.

When will the prizes be announced?

On Friday 3 November 2017, the SACCT and partners will award the SPA in Fine Art prize of £5,000 for 2D or 3D submissions and the Richard Coward SPA in Photography prize of £2,000 for black and white photography. Artists whose work is included in the exhibition will receive one free ticket for the Awards event. The cost of travel and accommodation for this event is the responsibility of the artist.

How many entries can I send?

Artists may enter either or both of the fine art and the photography competitions. Each artist may enter no more than six entries in each of the competitions (fine art and photography). All portraits submitted should have been created from life in the first instance after 1 January 2014.

What materials may I use?

Works entered for the SPA Fine Art Award may be in 2D or 3D formats and created in any medium. Works entered for the Richard Coward SPA in Photography must be in black and white and can be digital or film.

Are there any size limitations?

Fine art submissions: 2D submissions must be on a stretcher or board and should preferably be framed and glazed. 2D submissions for the SPA Fine Art Award should be no smaller than 30cm x 30cm and no larger than 150cm by 150cm when framed. All 2D works entered for the Fine Art Award Exhibition should be ready to hang and display. 3D works should be self-supporting with a minimum size of 30cmx30cmx30cm and maximum size of 100cm(height)x50cmx50cm. Full instructions for installation of the work should be included in the entry form.

Photographic submissions: Photographs submitted to the exhibition should be no smaller than 28cm x 31cm and no larger than 37cm x 41cm (including fame). Photographs accepted for the exhibition must be frames and glazed.

How should I photograph my work?

Read the Photographing Artwork guide for information about photographing your work. Artists need to have the following digital images of their work

I. One lower-resolution photograph of the complete work to be submitted with the entry form. This must be a JPG/JPEG file, no greater than 3MB.

II. An optional lower-resolution photograph of a detail from the work may also be submitted with the entry form. This should be a JPG/JPEG file, no greater than 3MB.

III. A higher-resolution photograph of the complete work should also be taken for use in the catalogue if the work is selected for exhibition. Ideally this higher-resolution photograph should be a TIFF image. Artists should not send this higher quality TIFF image until this is requested.

Can share the portrait I have entered on social media?

Artists should not share any images of the work submitted for the SPAs via any social media platform or website until after the SPA awards are announced on Friday 3 November 2017. After this date, all artists participating in the SPAs will be free to share images of their work online.

What happens if my work is selected for the SPA exhibition?

All artists who enter the competition agree that the works submitted may be exhibited as part of the Scottish Portrait Award 2017 exhibition. Up to 30 fine art submissions and 30 photographic submissions will be awarded a place in the Scottish Portrait Awards Exhibition to be held at the Scottish Arts Club, Edinburgh, in November 2017. Artists whose work(s) have been selected for exhibition will be notified by email by Monday 18 September 2017.  Read the Terms and Conditions SECTION E: INSURANCE, DELIVERY AND COLLECTION OF WORKS FOR EXHIBITION on how to send in your work for the SPA exhibition. More information will be provided to artists whose work has been selected for entry.The exhibition at the Scottish Arts Club will be open to the public from 11am to 5pm, Tuesday-Saturday from Tuesday 7 November to Thursday 30 November 2017.

Do I keep the copyright to my work?

The copyright for all works entered in the SPAs will remain the property of the artist. However, it is a condition of entry that the artist agrees unconditionally that the Trust may reproduce any exhibited works, free of charge, for the purposes of marketing, promotion, merchandise, discussion and education in direct connection with the Award and exhibition, in all media worldwide including the exhibition catalogue and subsequent publications, posters, prints, postcards, the internet and within television documentaries, and may license these specific, limited rights to others only for the same purposes. The SACCT also reserves the right to reproduce selected images free of charge for core non-commercial purposes. It is also a condition on entering the competition that the artist agrees that visitors to the Scottish Arts Club are permitted to take photographs of their work for personal, non-commercial use during the run of the exhibition.

Can I sell my work?

Sales of works during the exhibition will be permitted from Tuesday 7 November with 30% commission payable to the SACCT. Artists whose work is for sale must list the price on the entry form.

Who runs the Scottish Portrait Awards?

The SPA competition is organised by the Scottish Arts Club Charitable Trust (SACCT) which is dedicated to the promotion of all forms of the arts in Scotland (see www.sacctrust.org). The SACCT is registered in Scotland as Charity No. SC044753. Registered Office 24, Rutland Square, Edinburgh EH1 2BW, UK. All funds raised, including entry receipts, for the Scottish Portrait Awards are used for the purposes of SPA prizes, promotion, or related education programmes. All SPA administration is at cost and supervisory support is entirely voluntary. Read more About Us.